Searching for party venues in Metro Detroit? When you’re planning an event at a venue, it’s important to understand that the sticker price is rarely the final number.
Instead, there are often fees for catering, AV infrastructure, and labor, as well as service fees. The best way to avoid these additional costs is by choosing an all-inclusive party venue, where all fees are included in the main price.
At Laurel Manor Banquet & Conference Center, our party venue in Metro Detroit features different packages, so you can get exactly what you need for your event. Contact us today to learn more.
Budget vs. Value: Understanding the Real Cost of Booking a Party Venue
To understand the real cost of booking a party venue, you should consider five key factors:
Raw Rental Fees
When it comes to venues, a low base rental fee is usually a trap designed to attract interest. While the price seems low, it only covers the four walls and electricity, so it’ll be up to you to cover:
- Technology
- Decor
- Food and beverages
- Linens
- Tables and chairs
Before booking, it can help to calculate the empty room tax. You can do this by adding an average of $15 to $25 per guest just for equipment rentals, not including food. This will give you a more realistic estimate of how much you’ll be paying.
In-House Catering
The most volatile cost for any budget is the cost of food and beverages. Outside caterers usually factor in mobilization costs, such as refrigerated trucks, portable heating equipment, and additional staff for cleanup. These factors usually mean the cost is significantly higher compared to in-house catering.
At Laurel Manor, our on-site kitchen makes it easy for us to offer catering services for any event. We’re able to buy in bulk and avoid transportation costs, which allows us to offer higher-quality food at a lower price.
Our kitchen also makes it easy for us to offer a wider range of menu options, so you can order exactly what you want.
Service Fee Multipliers
One of the most overlooked costs is service charges, which is not the same as a tip. Nearly all professional venues apply a service charge that ranges from 18% to 24%. This charge is added on top of Michigan’s 6% sales tax.
When comparing venue quotes, be sure to ask what the service fees are. An all-inclusive venue is usually transparent about these costs because they’re already included. However, if you use an outside vendor, they may add additional delivery and setup fees, as well as staffing fees.
It’s best to calculate the final cost per person, rather than using the base menu price. This will give you a better idea of the true value you’re paying for.
Integrated AV Infrastructure
A party without high-definition sound and ambient lighting feels unfinished. However, this equipment is very expensive to outsource.
You’ll need to rent professional-quality speaker systems, microphones, and lights from a production company. This can start at $800 to $1,500, depending on what equipment you need.
All-inclusive party venues have this equipment on hand, which simplifies the entire process. They also have sound systems hard-wired into the venue itself. Built-in systems eliminate trip hazards from external wires, and ensure better sound quality throughout the entire room.
Labor Cost
It’s important to consider the work involved in coordinating multiple vendors. Managing these contracts requires significant time, which can prevent you from enjoying your event.
Most people hire an independent event planner to take care of scheduling, but these professionals can be expensive.
With all-inclusive venues, a dedicated event coordinator is often included for your event. This streamlines the entire process and makes it easier for you to focus on your guests.
Learn More About Our Party Venue in Metro Detroit
If you need a party venue in Metro Detroit, consider Laurel Manor Banquet & Conference Center.
Our ballrooms are perfect for a range of events, whether it’s a wedding, graduation, birthday, or corporate party. With our in-house catering, range of amenities, and sophisticated decor, our venue is sure to be a hit with your guests.
Want to learn more about hosting with us? Contact our team online or call (734) 462-0770 to start planning today.
